Handling the returnable & non returnable Gate pass

1.0    Purpose                          :  To provide a  documented guideline  to Handle the returnable &

                                                      non returnable Gate pass.

      

2.0   Objective                           :  To  provide a guideline how the material movement shall be

                                                      by the Stores department.

3.0   Scope                                 :   Stores of ----Pharmaceutical Ltd. 

                                                                                                                                                 

4.0   Responsibility                   :

·    Follow up        :            Officer Stores

·    Over all responsibility  : Store Incharge

5.0   Procedure:

·     Gate pass shall be filled when any material required sending out of factory premises.

Ø            There are two types of gate pass.

o      Gate pass for  Returnable goods

o      Gate pass for No returnable goods

·        When any  item is required to send temporarily  out of factory  for any reason at that

              time gate pass for returnable goods shall be filled.

·       When any  item is required to send  permanently   out of factory  for any reason  at that  

  time gate pass for non returnable goods shall be filled.                                         

·        User department shall collect the  gate pass book from  stores.

·         Enter the required information into gate pass.

·         Get the approval from Authorized person.

·         Hand over the material and gate pass book to stores personnel if the material is                     required to be send by stores department .

1. In case the material is to be carried out by user department personnel / contractor, hand over the gate pass book to stores removing   current copy.

2. Hand over the copy of gate pass to security.

3. Enter the necessary entries into respective gate pass register.

Four copy shall be made. One copy to Party Copy, Second Copy to Security, Third Copy to Store copy and last Copy to Extra Copy.

MATERIAL GATE PASS            

                                                                                                              Format No F/ST/012

NON RETURNABLE

Sr. No.                                                                                       Date:____________________

Please allow the following items to be taken out by

Mr___________                              of         M/S__________________

 Transport__________________________________To____________________________________

Vehicle No.__________________-

         

No.	Particulars	Qty	Remarks

Purpose

________________________             ___________________________-        _____________________

Prepared by                                           Received  by                                 Authorised signatory

                                           MATERIAL GATE PASS                 Format No F/ST/013

                                                                                                                                               

                                                            RETURNABLE

Sr.No.                                                                                      Date:____________________

Please allow the following items to be taken out by

Mr___________                of     M/S__________________

 Transport__________________________________To____________________________________

Vehicle No.__________________-

  

No.	Particulars	Qty	Remarks

Purpose

________________________             ___________________________-        _____________________

Prepared by                                                   Received  by                                 Authorised signatory