Thursday, December 9, 2010

Handling the returnable & non returnable Gate pass

1.0    Purpose                          :  To provide a  documented guideline  to Handle the returnable &
                                                      non returnable Gate pass.
      
2.0   Objective                           :  To  provide a guideline how the material movement shall be
                                                      by the Stores department.

3.0   Scope                                 :   Stores of ----Pharmaceutical Ltd. 

                                                                                                                                                 
4.0   Responsibility                   :

·    Follow up        :            Officer Stores
·    Over all responsibility  : Store Incharge

5.0   Procedure:

·     Gate pass shall be filled when any material required sending out of factory premises.

Ø            There are two types of gate pass.

o      Gate pass for  Returnable goods
o      Gate pass for No returnable goods

·        When any  item is required to send temporarily  out of factory  for any reason at that
              time gate pass for returnable goods shall be filled.

·       When any  item is required to send  permanently   out of factory  for any reason  at that  
  time gate pass for non returnable goods shall be filled.                                         

·        User department shall collect the  gate pass book from  stores.

·         Enter the required information into gate pass.



·         Get the approval from Authorized person.

·         Hand over the material and gate pass book to stores personnel if the material is                     required to be send by stores department .

  1. In case the material is to be carried out by user department personnel / contractor, hand over the gate pass book to stores removing   current copy.

  1. Hand over the copy of gate pass to security.

  1. Enter the necessary entries into respective gate pass register.

Four copy shall be made. One copy to Party Copy, Second Copy to Security, Third Copy to Store copy and last Copy to Extra Copy.



MATERIAL GATE PASS            
                                                                                                              Format No F/ST/012
NON RETURNABLE
Sr. No.                                                                                       Date:____________________

Please allow the following items to be taken out by
Mr___________                              of         M/S__________________
 Transport__________________________________To____________________________________
Vehicle No.__________________-
         
No.
Particulars
Qty
Remarks

























Purpose

________________________             ___________________________-        _____________________

Prepared by                                           Received  by                                 Authorised signatory


                                           MATERIAL GATE PASS                 Format No F/ST/013
                                                                                                                                               
                                                            RETURNABLE
Sr.No.                                                                                      Date:____________________

Please allow the following items to be taken out by
Mr___________                of     M/S__________________
 Transport__________________________________To____________________________________
Vehicle No.__________________-
  
No.
Particulars
Qty
Remarks

























Purpose

________________________             ___________________________-        _____________________

Prepared by                                                   Received  by                                 Authorised signatory

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