Wednesday, November 24, 2010

Numbering system and Index of Standard Operating Procedure SOP’s

1.0     Purpose:        To provide instructions for numbering system for Standard Operating Procedures
                               and Index of Standard Operating Procedure. (SOPs)

2.0   Objective:      To provide a documented procedure of numbering system for Standard
                                Operating Procedures and Index of Standard Operating Procedure. (SOPs)

3.0   Scope:          This procedure is applicable for numbering system for Standard Operating
                               Procedures and Index of Standard Operating Procedure. (SOPs).
4.0   Responsibility:
·       Primary: Officer–QA
·       Secondary: Manager-QA

5.0   Procedure:
·       SOP is prepared after studying total activities and interacting with all the concerned Departments.
·       SOP is classified into following   six main groups.




Sr. No.
Name of the Department.
Department
Code
SOP No.

      1
Personnel and Administration
         PA
ANK/XX/SOP/YYY
      2
Production Department
         PR
ANK/XX/SOP/YYY
      3
Engineering Services
         MT
ANK/XX/SOP/YYY
      4
Quality Control Department
         QC
ANK/XX/SOP/YYY
      5
Quality Assurance
         QA
ANK/XX/SOP/YYY
      6
Store Department
         ST
ANK/XX/SOP/YYY

·       Each department’s SOPs having eleven  digit code, e.g. ANK/XX/SOP/YYY
Ø      Where,
o       ANK = Place
o       SOP = Indicates Standard Operating Procedure
o       XX = Indicates department code (e.g. PA, PR, QC etc.)
o       YYY = Indicates Serial number of SOP (e.g. 001, 002, etc.)
·       After preparation of all SOPs, circulate the SOPs to respective department and give training of SOPs to related personnel with respect to job profile.

6.0  Reference Document:
·        List of SOPs for all departments.

7.0  Abbreviations:
·       QA   = Quality Assurance department
·       SOP = Standard Operating Procedure
·       QC = Quality Control
·       PA = Personnel & Administration
·       PR = Production
·       ST = Stores
·       MT = Engineering & Maintenance
8.0   Copies to Distribution Sites :
·       Quality Assurance –Ankleshwar
·       Production – Ankleshwar
·       Personnel & Administration – Ankleshwar
·       Stores – Ankleshwar
·       Engineering – Ankleshwar
·       Quality control - Ankleshwar 

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