Coding of Areas in Finished good stores.

1.0    Purpose                           :  To provide a documented list of coding of areas in F G Stores.

2.0   Objective                          : To identify the area by its assigned code for easy functioning

                                                    of FG stores.                                               

3.0   Scope                               :  Stores of ---- pharmaceutical ltd.

4.0   Responsibility                 :

       

·    Follow up          :   Officer - Stores

·    Over all responsibility    :   Store incharge.    

5.0   Procedure                       :

·    F. G. store area has been marked in order to provide specific location to each category of

                  Products Such coding helps in segregation of goods.

·    Segregation makes it easy to tally software accounted quantities with physical stock.

·    This area shall be coded by (Marked by) different colour.

                    ·    Segregation of stores area and its description

Area	Code (Colour.)
Quarantine area	Yellow
Approved area.	Green.
Rejected / Returned goods area	Red
Hold	Blue.

Closing of Raw Material Stores.

1.0   Purpose                             :  To provide a documented guideline to close the Raw Material Stores.

2.0   Objective                        :  To provide a guideline what activities shall be carried out before

                                                   closing the Stores

3.0   Scope                              :  Stores of ----pharmaceutical Ltd, 

4.0   Responsibility               :

·      Follow up           :         Officer Stores

·       Over all responsibility  : Store Incharge

5.0   Procedure                       :

·      Confirm that rejected material area is locked.

·      Confirm that all equipment, instrument is off.

·      Confirm that all plug points are caped properly.

·      Switch off the lights.

·      Place the key in keyboard in the stores office.

·      Lock the main door.

Cleaning of sampling area.

1.0   Purpose                              : To provide a documented guideline for cleaning of sampling area.   

2.0   Objective                        : To provide a guide line how and when to clean the sampling area.

3.0   Scope                              :  Cleaning of sampling area in stores department.

4.0   Responsibility               :

                     

§               Cleaning       : Work man

§               Follow up     :  Officer – Stores

§               Over all responsibility  :  Store Incharge       

5.0   Procedure                         :

§                Floor

Ø                   Clean the floor using detergent solution after using disinfectant solution use. And 

             Using lint free cloth.

Ø                   If the sampling area is not in use then clean the floor once in a day using

             detergent after using with lint free cloth.

§               Walls

If the dispensing area is not in use then clean the walls once

             In a day using Detergent after using disinfectant solutions and with lint free cloth.

§               Door

Ø                   Clean the door  using detergent after using disinfectant solution and mop with

             Using lint free cloth. If the  Sampling area is not in use then clean the door once

              In a day using same procedure.

§               Weighing balance

Ø                   Clean the surface of balance with slightly wet lint free cloth. 

§               Labeling

Ø                   After completion of cleaning, affix the “cleaned “label on equipment / area. 

Frequency: Once in a day and whenever before starting the Batch.

Detergent / Disinfectant	Brand	Quantity
Detergent	Teepol	0.6 %  Detergent solution
Disinfectant	Dettol	0.5 %  Disinfectant solution
Disinfectant	Savlon	0.5 %  Disinfectant solution

6.0      Reference documents               :    

v     Cleaning of Sampling Area.

Sr No.	Date	Cleaning details		Cleaning time		Cleaned by	Checked by
		Detergent	Disinfectant	from	To
Format No.F/ST/005

Storage & Handling of Inflammable

0   Purpose                         :       To provide a documented guideline for Storage & Handling of

                                                    Inflammable

2.0   Objective                      :    To use for Storage & Handling of  Inflammable.

3.0   Scope                             :     Stores of -----Pharmaceutical Ltd, 

4.0   Responsibility              :

·        Follow up     :  Officer – Stores

·      Over all responsibility   :    Q.A. Incharge, Store Incharge

                                                                 

5.0   Procedure                     :

                 

·      Storage area of such inflammable solvents should be away from main building of Plant &

Warehouse with lock & Key arrangement. There should be restricted entry in this area.

·  Inflammable solvents store should be well ventilated. The area must be equipped with

    Latest & approve ate fire extinguisher system.

·  Ensure that the earthing system provide in the inflammable solvents stores is proper and

    each & every drum and pump is covered by earthing connection.

·   Unload the material by  Deduction of drums & checking for weight take the drums to Inflammable solvent storage area.

·      While unloading of inflammable solvent ensure that there is leakage & damage in drums.

·        While unloading or during storage, if leakage of damage observed, shift the solvent in

      other  empty drum with help of pneunimetric pressure pump. Empty drum must have been

      used previously for the same solvent. Ensure that earthinh connecting has been attached to

      the leak drum.

·      While issue use FIFO system.

·      Use protective equipments i.e. rubber gloves, spectacle, Transparent facemask etc.

·      While opening the lid, unscrew it slowly so as to let the air / vapor’s pass out.

·      Ensure earthing connection to the pump. Put SS Pneumetric pump inside of the

            drum. Switch on air pressure. Start pneumatric pump. Dispense the required quantity of

            solvent in 25 liter GI Drums. Close the knob of pressurized air.

·      Put the lid on drum. Close it tightly. Mark the drum as “LOOSE” for identifiction.

·      Switch off  lights. Lock the Inflammable solvent storage room.

·      Put the filled 25 liter drums in a carrier trolley & carry to air lock of coating area in

           properly closed condition.

RECEIPT AND DISPATCH OF FINISHED GOODS.

1.0   Purpose                 : To describe procedure for receipt and dispatch of finished goods.

2.0   Objective             :  It is applicable for receipt of finished goods from plant storage and dispatch to respective Customers.

3.0   Scope                    :  Receipt and Dispatch  of finished good from ---Pharmaceutical Ltd.

                                          

4.0      Responsibility    :           

·                Primary :          Chemist- Store

·                Secondary :      Officer Stores

·                Over All Responsibility: Store Incharge.

                       

5.0   Procedure.         :

·                Receipt of Finished Good and Storage.

Ø                       Finished goods storage and dispatch requires a procedure so as not to miss any procedural point.

Ø                   Dispatch Labels and seals are required.

Ø                   Production department shall transfer finished goods against material transfer note. (M.T.N.)

Ø                   Each M.T.N. shall contain the following information’ Sr No, Date, Product Name,

     Stage No., Batch No., AR No., No of Containers, Pack Size, Total Quantity and Issue Sign with date.

Ø                   The material that to be transferred should bear Proper Label furnished with all information and it must be affixed with Approved Label authorized by Quality Control Department.

Ø                   Store-keeper shall check the labels on each drum/s or boxes.

Ø                   After checking the above said information finished goods shall be stacked lot wise/batch wise in the respective room.

Ø                   Total MTN received during the day shall be entered into the computer for the purpose of updating the data.

·                Dispatch of finished goods.

Ø              Marketing department shall send dispatch advice for each product to dispatch section. This is under store dept.

Ø              Dispatch advice shall be controlled by marketing department.

Ø              Batch Manufacturing Record shall be submitted to Q.A. department before dispatch

Ø              Following information shall be available on the dispatch advice.

o       Commercial invoice

o       Name of the party

o       Product Name, quantity, Batch No, Mfg Date, Exp Date, Analysis Date

o        Certificate of Analysis.

·        Preparation of invoice / stock transfer note:

Ø      On the basis of the schedule given on the dispatch advice or informed by the marketing department separately by FAX / email, dispatch section shall take the following steps on the dispatch day.

Ø      Select the lot no. or batch no. of the said product as First in First out Basis or as per requirement of marketing department.

Ø      To arrange transportation.

Ø      Tax / Retail invoice / final shall be prepared on the computer or manually.

Ø      Total information required through dispatch advice shall be incorporated in the Invoice / Stock Transfer Note.

Ø      Whatever stock is transferred for dispatch make entry in register.

Ø      Prepare four invoice copies, one copy to buyer, second copy to duplicate cenvat /  / Excise,  third copy to office use and fourth copy to extra.  For the other purpose like transportation and other photocopies of invoice are used.

Ø      Store-keeper will do this work under inspection of authorized person.

         Frequency:         When finished goods are dispatched

6.0    References Document  :           

v     Finished product Transfer Note

v     Stock Register

v     Dispatch Register

  

FINISHED PRODUCT TRANSFER NOTE
To: Store Department	From Production Department
Kindle Receive the following material.
Product Name: ___________________________________              Stage: _________________
Batch No.: ____________________________                A.R. No.: _________________________
Total Qty: _______________Kg               Total No. Of Containers : __________of __________

Cont. No (X/Y)
Qty. Kg

  Format No- F/ST/002

Transferred By	Received By:	Checked By:
(Sign/Date)	(Sign/Date)	(Sign/Date)

Stock Register. of finished product.

____________________________________________________________________________________

Following details should be mention in Stock Register.                                  Format No. F/ST/003

a)      Sr. No.

b)      Date

c)      Opening stock. →  Loose Qty, Packed Qty., Rejected Qty.,

d)      Receipt Qty     →   Slip No., Batch No., Loose Qty.,

e)      Total                 →    Loose Qty. Packed Qty. Rejected Qty.,

f)        Dispatch          →   D.C No., party Name,  Drum No, Batch No,Dispetch Qty,

g)      Closing Balance. →  Loose Qty, Packed Qty., Rejected Qty.,

Dispatch Register.

Dispatch Register. Content. Sr No. ,   INV No. , Date, Product, Qty. , Party Name, Rate, Value, Excise, Edcess, S&H Cass, B/R, Total, Batch No, Drum No., Transporter.

Format No. F/ST/004